Everything you can automate using Microsoft Flow. Create planner tasks for Office 365 emails and auto. Post on Microsoft Team when a new tweet matches the. Microsoft Planner lets you create, manage, and complete tasks with anyone in your organization through a single, easy-to-use portal. The secure, cloud-based tool provides access to your entire group from all devices, so no one misses a step. You use Microsoft Word, Excel and PowerPoint on a daily basis and are still be trying to figure out where things are and how they work, using only 10% of the applications power. Below are 101 customizations and tweaks to help you harness the power of productivity, and customize MS office to work for you. The difference between an Microsoft Office beginner and advanced user is all about knowing how to use the individual applications, and knowing how to use them well. Wondering how to use your everyday Office applications effectively? The best way is to customize them. When you learn how to customize an application the way you want it--especially when it’s a productivity tool like an Microsoft Office program, you increase your productivity and effectiveness by leaps and bounds. All you need is a guide on getting the best customizations out there. Read on and make the leap from Microsoft Office beginner to expert with the following list of resources, tips, tricks and tutorials. Microsoft Word Microsoft Excel Microsoft Powerpoint Microsoft Outlook MICROSOFT WORD Streamline Document Formatting – It’s faster and easier to tweak a few things here or there to make a document truly your own. Start tweaking your own documents with a complete document theme. • A document theme is a set of formatting choices that let you apply a consistent look to a document. This tip shows you how to set themes for both Word and Excel. • Learn how to save time by formatting your documents with Styles and Themes. • When you want to customize a document theme, start by changing the colors, fonts, or the line and fill effects. It’s up to you. Keyboard shortcut/Cheat sheets – Your work can be full of repetitive tasks and processes. Keyboard shortcuts are designed to save the time you spend on executing them. With these keyboard shortcut cheat sheets it won’t be long until you’ve memorized—or even created, your own. • Started using Word 2013? Learn how to increase your productivity. These keyboard shortcuts will help you save time on routine tasks done in Word 2013. • Word 2007 allows you to create keyboard shortcuts. Create shortcuts for your favorite macros, commands you use the most, routine document processes and more. • Add tasks or functions to the Quick Access Toolbar, and then apply shortcuts to them to speed up your workflow even more. Editing – Next to content, formatting is the biggest priority. Make the look of your document support the meaning of your words, whether it be a numbered list, custom fonts and text or paragraph formatting. Here are the essentials on how to edit a few basic document formats the easy way. • To start, you may want to be efficient with the basics, like changing the font case of text you typed. This tip shows you how to do it quickly by using the interface in Word 2007. • We all know that documents can be more than just paragraphs and sentences. Learn how to modify the formatting defaults for common Word tasks and make your document format diverse. • Want to create your own style? This tip shows you how by formatting text--selecting a font typeface, choosing the font size, applying effects, adjusting colors and more. A handy tip for any user looking to create a unique and professional look. • Word 2007 includes many of the old Word 2003 functions you’re used to. The major difference between both versions is how they’re accessed. The function for formatting paragraphs is one of them. Find out how. • Got an entire document full of tables? Need them all reformatted in the same style? This tip shows you how to access, customize and apply a default style to all the tables in your document. Importing Fonts – Nothing can change the look and feel of your Word document better than a new font. These links show you how and where to get them for Windows. • Whether you download fonts from the Internet or have a CD full of typefaces, in order to use them in your word processor or other programs you’ll have to know how to install them. Everything you can automate using Microsoft Flow. Create planner tasks for Office 365 emails and auto. Post on Microsoft Team when a new tweet matches the. Make sure your resume is up-to-snuff. Download one of these 35 free Microsoft Word resume templates. Our productivity section will help you get organized with insightful articles and in-depth tutorials. Find Free Printable Microsoft Office Templates for Christmas. Here’s a tip on how to install TrueType or OpenType fonts for use in Windows. • Need to install a font into Windows but not sure how? This tip shows you how to do it for Windows XP versions so it’s available for use in Word. • When the fonts you use start to feel old and overused, try out a new one. This link directs you to useful font resources -- where to find more, how to download them and install them on your computer. Exporting to Different Doc Types – If you know when, where and how your readers will need the information in your document, you can save it in a way that makes it extra easy for them to find and use. • Migrating to the latest version of Word? One thing you should know is that it saves to its.docx native format by default, which most users still can’t view. Here’s how to save documents so others can view them too. • With at least seven different save location options and many different versions, there’s more to keeping your document safe than clicking one button. Find out how to save your files quickly and efficiently in all types of format • Convert your documents without purchasing any software. This link presents 3 quick and easy ways to do it. General Word Tips and tricks – Any one of these tips could quickly become your favorite productivity booster. • By changing the program to work the way you want it to, you'll get more work done with less aggravation. These tips help you eliminate the most time consuming tasks with a few essential pointers. • When editing a long document, you may want to show it in two windows for some fast cutting and pasting work. Customize your window view quickly with this tip. • Watermarks are important when you want to protect your document against possible unauthorized use. Learn how to create and modify them with this tutorial. • Want to see more information in your status bar, but not too sure how to set it up? Check out this quick pointer on how to see exactly what you want in your Word window. • Find the fastest ways to do things. Here’s a huge list of links ranging from tagging documents and adding watermarks to inserting characters and customizing macro security settings with dozens of stops in between. MICROSOFT EXCEL Interface Customizations – Make Excel look and feel the way you want it to right from the start. Learn how to manipulate and customize its interface, start up, toolbars and more. These links will get you started with Excel on the right foot. • Learn how to turn on or off the specific toolbars and menus in Microsoft Excel. • Need to remove or add buttons to fit your needs and work preferences? Want specific items in your Excel menus? Check out these handy tips and related links. • Changes in what you do with a spreadsheet have led to changes in how you save them as well. Figure out how to do that with these essential customization tips. • If you use Excel on a regular basis, you may want to access it quicker. Microsoft Office Excel 2007 provides several methods for starting and exiting the program. • Organize your Excel window the way you need it when you work. Here’s what you can do to keep your worksheets well organized within your workbook. Formatting Text & Numbers in Spreadsheets -- The meaning of your data is greatly improved when you know how to present it. With these links you can find out how to quickly manipulate and customize the look and formatting of the numbers and text within your spreadsheet. • Lists can sometimes include thousands of items. Learn how to extract the right data by using sorting and filtering functionalities in Microsoft Excel. • Digits, dollars, debits and credits can all be set when you format numbers as currency. Learn how to set it properly with this tip. • There are many different combinations and ways in which you can display manually entered numbers. If you’re looking for a tip on how to quickly format your numerical data, check this tip out. • There are also different ways of displaying the date. This tip will show you how to choose and set eleven different date formats in Excel. • Inefficient in getting data formatted uniformly within Excel? Learn how to quickly copy the formatting of existing cells to others with the Format Painter tool. Templates – Having an Excel template will keep you from constantly wasting time on reinventing a new look and feel for your spreadsheet. • If you can’t find a ready-made template that fits your needs, the best option is to make your own. This basic tip shows you how. • Need an accessible spreadsheet? Here’s a rundown of tips for creating your own Excel template. Included are pointers on font size, alt text, page layout and colour schemes. • Another quick customization tip: color coding the tabs of worksheets will help you find specific information in large spreadsheet files faster. • This a great group of tips on customizing how you work in Excel. Customize how to calculate your formulas, set the order in which you edit cells, configure separators and decimal symbols, hack auto-fills with custom lists and more! Macros and Calculations – Dealing with a large amount of Excel data often requires repetitive calculations and analysis. Macros are great shortcuts for just this type of work. Create your own productivity shortcuts or set up different functions for multi-step processes and use them whenever you need to. • Macros speed up editing and formatting, saving you precious time needed for data analysis. Find out how to customize your work process with this essential tip on creating your own • Need to be more efficient with formulas? Learn how to quickly enter numbers and mathematical formulas into cells with this tip. If Excel is calculating formulas too often (or not often enough) for you, you can adjust your Excel calculation settings to fix the problem. • Excel calculates formulas automatically as you enter data. This is great until things get messed up. If the settings have been changed in Excel, here’s how to change it back. • Always wondered what the Auto Sum button does exactly? It lets you quickly sum a row or a column of values in Excel. Keyboard shortcut/cheat sheets – Add these time saving shortcuts to your knowledge toolbox to get even more value from Excel easily and effectively. • All the most amazing tips and tricks in Excel available in one place. • Need to tailor your work process and increase your efficiency in Excel 2010? Here’s a detailed chart and collection of the keyboard shortcuts that’ll save you time on routine tasks. • Here are the cream of the crop in Excel shortcuts. This article has it all in one place—keyboard shortcuts, VBA code snippets, Excel functions and formulas, command line switches and more. They come in easy-to-use cheat sheets you can print up and keep handy. • Formulas are important part of Excel. Learn how to use the most common Excel formulas following these instructions. General Excel Tips and Tricks – Here are favorite tips, tricks and techniques that’ll help you customize and expand the usability of Excel beyond the cells of its spreadsheets. • If you’re trying to learn the ins and outs of Excel 2007, here are some excellent online resources that’ll show you how to protect cells, format text to columns, display fractions, how to freeze formulas to their current value and more. • If you want to try a Power User tip, check this link out. You’ll learn how to modify and set default.xls templates, get more formatting options and more. • Need to create custom charts? It’s easy with the help of these demos that show you how to add cool gradients and replacing graph bars with pictures. • If you still can’t find what you’re looking for, check this list out. You’ll find tips for dealing with a number of Excel situations you might encounter in the real world. MICROSOFT POWERPOINT Interface customizations – Don’t want an outline of your presentation on the left? Need your favorite layout tools grouped together for fast access? Here’s how you can make PowerPoint present itself the way you like it. • Customizing the Quick Access Toolbar is essential for functions that are independent of the Ribbon commands. Taking a few minutes to modify this toolbar will save you hundreds more later on. • The 'Ribbon' in all Office applications introduce a context-sensitive method for accessing commands. PowerPoint has its own special commands to deal with graphs, and can be especially tricky to navigate. Here’s how to make it your own. • Want to show progress through a presentation? Here’s how to control that through the master slide. • Presentation is everything, and you don’t want to mess up the delivery. Customize your presentation for different audiences by hiding slides with this quick 3-step tip. Printing – Presentations can be shared in many ways including physical handouts. If you want to get more efficient with PowerPoint, these links will help you get those handouts looking just the way you need them. • If you need to do more than just print basic presentations to standard size paper, this little tutorial will help you understand how PowerPoint interacts with printers and page sizes. • Here’s a real quick way to print your presentation without even opening PowerPoint. • To make your presentation look as good on paper as it did on the screen, check out this tip. It’ll show you how to get your PowerPoint presentation printing the way you want it. • Want to print out your.ppt in different layouts? Change the handout master and print pages from Print Preview as well as the layout options available through Microsoft Word. Exporting – Want to share part of your presentation through a different medium, or put it online where more people can see it? These tips will help you pick it apart and put the pieces just where you want. • Export your presentation to a file format as crisp and clear as the original with this tutorial. You’ll get pointers on image settings for optimal resolution using different PowerPoint versions. • Sometimes you need to work with PowerPoint presentations in different ways, especially if you need content from the.ppt file itself. This tip tells you how to quickly and simply extract and save a single image or sound from a presentation. • Learn how to make your presentation accessible to website visitors and convert them into HTML with this tip. • Ever wonder how to get your PowerPoint slide onto a DVD for free? Get your PowerPoint file exported in the format you need. AuthorStream is a PowerPoint hosting service that’ll convert your presentation into MPEG4 video format. Keyboard shortcuts – Sometimes a few keystrokes is all it takes to manipulate a large or complex piece of your presentation. Here are some of those 'extra' power points. • PowerPoint 2003 keyboard shortcuts here are arranged according to common tasks to help you find and use them quickly. • If you want to navigate PowerPoint like a pro, check out this ComputerWorld article. Linked here is the section on PowerPoint 2010 - 2013 keyboard shortcuts along with new ways to make PowerPoint your own. • Master and improve your presentations by invoking the power of keyboard shortcuts. Editing – From selecting backgrounds, to lining up animations to appear in the correct order, there’s a lot an editor can learn from these PowerPoint tutorials. • Need to make quick slide changes? Modify and customize the template to freshen up a theme and make the presentation your own with this tutorial. • If you want to be a PowerPoint power user, check out this link. Here are a few tips on customizing your own PowerPoint presentation quickly from scratch. These tips go beyond choosing graphics and setting text bullets. • You can give your PowerPoint presentation a unique look by formatting the slides--adding effects, changing slide texture and more. • If you want to add more eye-catching content to your PowerPoint presentation, here are a few customization tips to adding animation effects to your presentation. • For more versatility in your PowerPoint presentation, take a look at this tutorial. You'll learn how to combine motion paths with other animation effects to create dynamic and compelling presentations. General PowerPoint Tips and Tricks – Fan favorites and tips from the trenches can help you become a power user in no time. • Though billed for beginners, the wealth of information in this list of tutorials will help anyone become a better PowerPoint creator. • Presenting somewhere else? Make sure your presentation looks as good on the road as it does on your desktop with this tutorial. • This page from officone.mvps.org is a great resource guide to useful PowerPoint addins that can customize how you deliver, create and modify your PowerPoint presentations. • Need more shortcuts that haven’t been covered yet? This chart includes every keyboard shortcut you could ever want, and more • This tip sheet is full of screenshots and short descriptions that’ll guide you through using PowerPoint productively. MICROSOFT OUTLOOK Interface Customization – Outlook may be 'the email standard', but there’s no reason you need to settle for its standard layout when you can make it all your own. These links show you how to customize the email interfaces you work and the basic functions to get you working with Outlook more efficiently. • Learn what is new in the latest version of Outlook. These tips can help you find your way around. • Need to tailor your work process and increase your efficiency in Microsoft Excel? Here’s a detailed chart and collection of the keyboard shortcuts that will save you time on routine tasks. • How you send out your emails can say a lot about you whether it’s a personal message or a professional notification. Create custom stationery in Outlook 2003 to make your messages stand out. • Need more custom folders and organization? Create and place Personal Folders in the main window interface to help you sort and store your messages your way. • If you’re too busy to check in with Outlook, let Outlook check in with you. Desktop alerts are handy Outlook alert messages that appear on your screen. Use them to your advantage. These handy tips give you a run down of what they are and how to use them effectively. Email Organization – Keep control of your inbox with this tutorial set showing you how to custom organize your Outlook email, contacts and more. • If you use Outlook on a daily basis, then you know that email organization is key. Not too sure where to start or how to go about it? Outlook has a number of customization settings to help you organize incoming email, outgoing email and existing email. Here are a few tips. Use any or all of them. • Once you get the hang of Outlook, you’ll want more control over your email messages. Here are a few tips on how to set reminder and expiration dates on your messages as well as checking an email alias against your contacts. • One of the key aspects about an Outlook email account is your profile, which is created the first time you run Outlook. If you need more than one profile for different purposes, read this tutorial on how to create another one. • The Contacts folder is your e-mail address book and information storage for the people and businesses you want to communicate with. Learn how to export your contacts from Outlook. • You can customize your Outlook right down to the way in which you view your messages. Check out this tip from the Microsoft camp and learn how to read emails by thread and keep on top of things. • Saving time is a priority especially when you send out the same email over and over again. The solution? Create a template in Outlook for those messages you send out repeatedly. Tasks – If you deal with a large amount of email on a daily basis, Outlook tasks will really help you out. The following set of links lets you handle routine daily tasks faster and more efficiently and in your own way. • Proper use of categories and tasks will help you manage your mail, tasks, and life. This article outlines the essential features you’ll need to work with and personalize to get things done quicker. • When it comes to business tasks you need to be on the ball. Here are some efficient management procedures you can use in Outlook 2007. • Does it take you ages to find a specific email in your Outlook? Learn the most common email attachments and filters for locating and sorting emails. • Make an appointment when you drag any item to a specific day on the calendar without having to switch views. A great time saver that lets you get your schedule in order. • Here’s one way to kill 2 birds with 1 stone. Instead of waiting to follow up on an email cluttering your inbox, convert it into a task. This not only saves your inbox space, but also ensures that you get to those important emails on time. Calendaring and Scheduling – With these helpful scheduling tips and tricks, you can organize more than just your inbox. Customize your schedules, task reminders, calendar printing and even group scheduling. • If you need better organization in your-day-to day routine, this tutorial can help you learn how to manage reminders, tasks, and deadlines. • For those that work with a number of individuals, keeping in touch can be difficult. Try making a Group Schedules. They enable you to view and schedule meetings with an entire group you specify or with individual members. • Nobody ever has only one schedule going. Oftentimes you need more than one calendar. With this quick tip you’ll learn how to create separate calendars for work, personal or other uses. • If you need to print a calendar, but don’t want it to show your appointments, read this tip. • Global work habits and hours require a global calendar to correctly schedule appointments. Check this tip out for a guideline on how to get your calendar working correctly wherever you are. General Tips and Tricks – Hard to categorize, or do without, these tips will round out your skills on Outlook email handling. • Got Outlook 2013 and need help finding something? This quick reference sheet shows you how to read the screen layout for Outlook 2013. • Looking for a quick and easy way to backup your Outlook emails? Check out this tutorial that walks you through the procedure. • Looking for a quick and easy way to backup your Outlook emails? Check out this tutorial that walks you through the procedure. • Here’s another good customization tip for power email users—using Outlook to access your multiple email accounts (Outlook.com, Gmail, AOL, Yahoo.). It is very simple, just follow the tutorial. Now that you’ve had a chance to scan the whole list of lessons, make sure you tuck this valuable reference sheet away. In case you read through it too quickly, review this ' Microsoft Word tutorial for seven places and ways to make sure you can find it when you need a fast solution to an immediate need. After all, with seven choices, there ought to be one you can customize to fit your working needs to a tee. • Provide a simple, intuitive user interface designed to minimise user inputs and the number of clicks. • Consolidate all functionality on a single custom ribbon which is instantly recognizable and easy to train. • Use native Microsoft Office functionality and leverage existing systems wherever possible. • Adopt best practice use of styles and numbering schema leveraging native Word styles so that the user can focus on the content instead of formatting. • Enable users to easily reuse existing document content. • Seamlessly support multiple languages and document formats for all office locations. • Deliver a system that is easy to deploy, train, support and maintain. The documents that you generate are an important part of your brand positioning – their layout, styling and colors should accurately reflect the standards of your organization. MacroView has been automating the generation of high-quality documents in Microsoft Office for more than 20 years. We have the skills to implement the most demanding layout and styling specifications in Microsoft Office. Importantly, we know how to implement sophisticated designs in Microsoft Office that comply with the styling specification from your graphic designer. We recognize that the overall productivity of a document system is driven not just by making it easy to generate new documents – it is also critically important that documents can be edited quickly and safely. “Safely” can mean eliminating the risk of losing correct styling. It can also involve providing the user with the same pick-lists and external system lookups that were available at document creation. If you are one of the many users who start a new document by taking an existing document and renaming it, MacroView’s Smart Start capability allows you to quickly reuse the existing variable details and content from a previous document to create a new document. Globalization requires that organizations need to have their document generation solution operate in a variety of languages. The requirement is not just that the generated document be created in the selected national language; but also that the user interface (buttons, commands, messages, etc.) should also be in the language selected by the user. MacroView has proven capabilities working with multiple languages, including languages with double-byte characters (e.g. Simplified and Traditional Chinese, Russian, etc.) and right-to-left paragraph formatting (e.g. These solutions do not require multiple sets of templates, which significantly reduces ongoing maintenance costs. MacroView consultants have world-class expertise with Microsoft Office, such that we know what aspects of an automated document solution are best handled using templates and other native Office features and which aspects are best handled by custom development. The outcome is that MacroView customers can handle a significant proportion if not all of the ongoing maintenance of their document solution in house. Including ® as a component of a document solution can be important in this regard. Storing standard approved content or variations in a central repository can significantly reduce the number of templates that need to be maintained, while at the same time enabling users to assist in keeping the content current over time.
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