Applies To: Word 2016 Word 2013 Whether you’re starting from a built-in template or updating one of your own, Word's built-in tools help you update templates to suit your needs. To update your template, open the file, make the changes you want, and then save the template. • Click File > Open. • Double-click This PC. (In Word 2013, double-click Computer). • Browse to the Custom Office Templates folder that’s under My Documents. • Click your template, and click Open. • Make the changes you want, then save and close the template. Building templates Add building blocks to a template Building blocks are reusable pieces of content or other document parts that are stored in galleries to be accessed and reused at any time. You can also save building blocks and distribute them with templates. For example, you may create a report template that provides your template users with two cover letter types to choose from when they create their own report based on your template. Add content controls to a template Make your templates flexible by adding and configuring content controls, such as rich text controls, pictures, drop-down lists, or date pickers. How to Recover Lost Word files - Part 1. Microsoft Word will lose documents in certain situations. For example, it may lose a document if Word is forced to quit unexpectedly, if your computer has a power interruption while you're writing, or if you close the document without saving changes. In this article we explain different. Why is my Word document losing connection to its template? Microsoft-word microsoft-word-2007 microsoft-word-2010. How do you make changes to a Word template? Why can't I change the normal template for microsoft word. When upgrading to Word for Mac 2016 I lost all. How do I find the Microsoft Word normal user template? For example, you might create a template that includes a drop-down list. If you allow editing to the drop-down list, other people can change the list options to meet their needs. Note: If content controls are not available, you may have opened a document or a template that was created in an earlier version of Word. To use content controls, you must convert the document to the Word 2013 file format by clicking File > Info > Convert, and then clicking OK. After you convert the document or template, save it. Before you can add content controls, you need to show the Developer tab. • Click File > Options > Customize Ribbon. • Under Customize the Ribbon, select Main Tabs. • In the list, select the Developer check box, and then click OK. Add content controls On the Developer tab, in the Controls group, click Design Mode, and then insert the controls that you want. Insert a text control where users can enter text In a rich text content control, users can format text as bold or italic, and they can type multiple paragraphs. If you want to limit what users add, insert the plain text content control. • In the document, click where you want to insert the control. • On the Developer tab, in the Controls group, click Rich Text Content Control or the Plain Text Content Control. Insert a picture control • Click where you want to insert the control. • On the Developer tab, in the Controls group, click Picture Control. Insert a combo box or a drop-down list In a combo box, users can select from a list of choices that you provide or they can type in their own information. In a drop-down list, users can only select from the list of choices. • On the Developer tab, in the Controls group, click the Combo Box Content Control or Drop-Down List Content Control. • Select the content control, and then on the Developer tab, in the Controls group, click Properties. • To create a list of choices, click Add under Combo Box Properties or Drop-Down List Properties. • Type a choice in the Display Name box, such as Yes, No, or Maybe. Repeat this step until all of the choices are in the drop-down list. • Fill in any other properties that you want. Note: If you select the Contents cannot be edited check box, users won’t be able to click a choice. Insert a date picker • Click where you want to insert the date picker control. • On the Developer tab, in the Controls group, click the Date Picker Content Control. Insert a check box • Click where you want to insert the check box control. • On the Developer tab, in the Controls group, click the Check Box Content Control. Insert a building block gallery control You can use building block controls when you want people to choose a specific block of text. For example, building block controls are helpful if you’re setting up a contract template, and you need to add different boilerplate text depending on the contract’s specific requirements. You can create rich text content controls for each version of the boilerplate text, and then you can use a building block gallery control as the container for the rich text content controls. You can also use a building block control in a form. • Click where you want to insert the control. • On the Developer tab, in the Controls group, click Building Block Gallery Content Control. • Click the content control to select it. • On the Developer tab, in the Controls group, click Properties. • Click the Gallery and the Category for the building blocks that you want to make available in the building block control. Set or change the properties for content controls • Select the content control, and click Properties in the Controls group. • In the Content Control Properties dialog box, choose whether the content control can be deleted or edited when someone uses your template. • To keep several content controls or even a few paragraphs of text together, select the controls or the text, and then click Group in the Controls group. For example, perhaps you have a three-paragraph disclaimer. If you use the Group command to group the three paragraphs, the three-paragraph disclaimer cannot be edited and can be deleted only as a group. Add instructional text to a template Instructional text can enhance the usability of the template that you create. You can change the default instructional text in content controls. To customize the default instructional text for your template users, do the following: • On the Developer tab, in the Controls group, click Design Mode. • Click the content control where you want to revise the placeholder instructional text. • Edit the placeholder text and format it any way you want. • On the Developer tab, in the Controls group, click Design Mode to turn off the design feature and save the instructional text. Add protection to a template You can add protection to individual content controls in a template to help prevent someone from deleting or editing a particular content control or group of controls, or you can help protect all of the template content with a password. Add protection to parts of a template • Open the template that you want to add protection to. • Select the content controls to which you want to restrict changes. Tip: Select multiple controls by holding down the CTRL key while you click the controls. • On the Developer tab, in the Controls group, click Group, and then click Group again. • On the Developer tab, in the Controls group, click Properties. • In the Content Control Properties dialog box, under Locking, do any of the following: • Select the Content control cannot be deleted check box, which allows the content of the control to be edited but the control itself cannot be deleted from the template or a document that is based on the template. • Select the Contents cannot be edited check box, which allows you to delete the control but does not allow you to edit the content in the control. Use this setting when you want to protect text if it is included. For example, if you often include a disclaimer, you can help ensure that the text stays the same, and you can delete the disclaimer for documents that don't require it. Assign a password to a template To assign a password to the document so that only reviewers who know the password can remove the protection, do the following: • Open the template that you want to assign a password to. • On the Review tab, in the Protect group, click Restrict Editing. • Under Start enforcement, click Yes, Start Enforcing Protection. • Type a password in the Enter new password (optional) box, and then confirm the password. Important: If you choose not to use a password, anyone can change your editing restrictions. Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols. Weak passwords don't mix these elements. Strong password: Y6dh!et5. Weak password: House27. Passwords should be at least 8 characters long. In general, longer a password is, the more secure it is. It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect. How to Recover Lost Word files - Part 1 Microsoft Word will lose documents in certain situations. For example, it may lose a document if Word is forced to quit unexpectedly, if your computer has a power interruption while you're writing, or if you close the document without saving changes. In this article we explain different ways to recover these lost documents. Lets start by searching for the original document. In other words: you know that you saved your document, but you're not quite sure where you saved it to. I know what you're thinking, but this happens to even the best of us! Finding Word Files that you lost 1. In Windows, click Start, Search, and then For Files or Folders. In the Search for files or folders named box, type the file name. In the Look in box, click My Computer. This searches your entire computer. If you know that the file is in a specific area, for example, My Documents, then change this accordingly. Click Search. If the Search Results box does not show the file, continue with the following steps to search for all Word Documents. In the Search for files or folders named box, type *.doc. Tip: In computer terminology, the asterisk * is used to select all options. By entering *.doc you're telling the computer to search for all files with the.doc extension. Click Search. Searching the Recycle Bin If you still cannot find the file, open the Recycle Bin and follow these steps: 1. Open the Recycle Bin. On the View menu, click Details. Click Arrange Icons and click by Delete Date. This allows you to filter this list according to the date when the files were deleted. If you know that your files went missing yesterday, you can look at this date. When you find the document that you are looking for, right-click on it, and click Restore. This returns the document to its original location. Open the file and examine its contents. How to Search for AutoRecover Files Word creates AutoRecover files of the documents that you were working on whenever it crashes. When you re-open Word, it displays these AutoRecover files in the Document Recovery task pane. If Word finds the AutoRecover file, the Document Recovery task pane opens on the left side of the screen, and the missing document is listed as 'document name [Original]' or as 'document name [Recovered]'. Double-click the file in the Document Recovery pane. Click Save As. Save the document as a.doc file. Other ways to search for files You can also manually search for AutoRecover files: 1. On the Tools menu, click Options. Click the File Locations tab, double-click AutoRecover files, and write down the path. Click Cancel and Close. Open the AutoRecover file location (based on the path you wrote down). Search for files that end with. How to Search for ~ Files Some temporary file names start with the tilde (~) symbol. To find these files, follow these steps: 1. In Windows, click Start, click Search, and then click For Files or Folders. In the Search for files or folders named box, type ~*.*. Click Search. On the View menu, click Details and then sort by Date. Scroll through the files for documents that match the last date that you edited the document. Other Links Your Thoughts? What are your thoughts on this? Drop me a line at ivan at klariti dot com.
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